Electoral Roll Management System, State Election Commission, Uttar Pradesh

Introduction

State Election Commission, Uttar Pradesh is a body constituted to carry out the Panchayati Raj Institution (PRI) and Urban Local Bodies (ULB) elections in the state. The Panchayati Raj Bodies are governed by two separate acts, one for Gram Panchayat and the other for the Kshetra Panchayats and Zila Panchayats. As per the Electoral Records from Panchayati Election held in 2010 around 11 Crore Voters participated in Panchayati Elections from 51 thousand Gram Panchayats in 821 Blocks from 75 districts of the state. The Electoral Roll for Panchayati Elections is revised and updated before every election. The manual updation process consumes huge amount of time and the voter data contains various flaws. Department envisioned that the adoption of technology in this process would ensure better data collection. This approach was then implemented for the efficient and transparent functioning of Panchayati Elections to be held in 2015.

Challenges

The foremost challenge in the project was the size of data to be worked upon. According to the historical projections around 12 Crore voters were expected to vote from nearly 7 Lac wards of 59 Thousand Gram Panchayats in 75 Districts of the state in Panchayati Elections 2015.The earlier process of Electoral Roll Management involved manual intervention at every level and thus the authenticity of the data was susceptible. Apart from manual alterations Electoral Roll Data also contained various technical glitches resulting in abnormal EPR (Electoral Population Ratio) in various districts. Thus, to build an efficient system for Electoral Roll Management it was extremely necessary to process the historic data and free it from all kind of possible errors before pooling in new data to the system.

Solution

To cope up with these long prevailing issues a Web enabled Application for Electoral Roll Management System is developed. The major objective behind deploying this system was to streamline the entire electoral roll management process to reduce discrepancies. Various modules listed below were developed under ERMS to serve different areas of Election process:
Electoral Roll Merger: This module was developed to merge the election data Master Roll and the Supplementary Roll before delimitation (परिसीमन) process takes place. It also includes the reserialization of Polling centers (PC)/ Polling Stations (PS).
Master Roll Management: This module was developed to carry out all updates related to Master Roll of the Election. Through this module creation, deletion and updation of Master Roll upto the Gram Panchayat (GP) wards could be managed after the reorganization (पुनर्गठन) process has been completed.
Electoral Registration Module: Through this module addition, deletion and updation Electoral Roll could be done after the completion of Door to Door Survey (वृहदपुनिरीक्षण) by Booth Level Officer (BLO).
Integration of Voter Data: Once Door to Door Survey (वृहदपुनिरीक्षण) has been completed the supplementary Voter List for the coming elections is generated. This supplementary list is then made public for Daava/ Apatti (दावा /आपत्ति) by voters for updation or corrections in their voter details. Thus a final supplementary Roll is created which is then integrated with Mother Roll through this module. During this process the redundant voters are filtered out to and online voter applications are updated in the records.
Election Modules: Under this module various sub-modules were developed to manage various Polling Centers, Polling Stations, Location of Block Level Officers and Electoral process monitoring.
User Management: Users of the application were assigned their role specific privileges through this module. There were separate user interfaces for super admin, admin, District Level ADEO, Read Only Users and Data Operators.

Benefits of ERMS

  • The biggest benefit from the project was the elimination of paperwork from election processes. By transferring the whole process to an online portal, the team was able to save hours’ worth of time for both the people and the government.
  • The real time tracking of votes and candidate status, once again, eliminated the spending of time. The tracking was also able to apprise candidates of their status in the elections.
  • The portal’s ability to track violence made it easier and more peaceful to conduct elections at every level: chances of violence in voting centres were lessened due to the possibility of the elections being declared void.
  • Apart from the accessibility offered by the portal, it also helped publish results in a comprehensive and graphical manner.
“The Panchayat Polls scheduled to be held in October November are likely to witness a host of tech-savvy measures initiated by the State Election Commission. From locating the location of polling centres and booths to names in voters’ list and registration of voters, most of the cumbersome and time consuming activities have been made online.”

Times of india

“चुनाव से पहले तरह तरह की आशंकाएं व्यक्त की जा रहीं थीं, लेकिन राज्य निर्वाचन आयोग की तैयारियों के आगे सभी आशंकाएं निर्मूल साबित हुईं| पंचायत चुनाव की पहली परीक्षा में आयोग पूरे नंबरों से पास हो गया है |”

Amar Ujala

“आयोग ने ऐसा सॉफ्टवेयर तैयार करवाया है, जिसमे एक क्लिक पर जिलों की सारी सूचनाएँ स्क्रीन पर आ जाएंगी | नामांकन, नाम वापसी, मतदान, व मतगणना हर एक चरण की सूचना जिलों को सॉफ्टवेयर में अपलोड करनी होगी | यह पहला मौका है जब राज्य निर्वाचन आयोग पंचायत चुनाव में सूचना एवं प्रौद्योगिकी का सबसे ज्यादा इस्तेमाल करने जा रहा है | ऑनलाइन निगरानी का ही नतीजा है कि इस बार पंचायत चुनाव के लिए जो मतदाता सूची बनी है वह काफी साफ़ सुथरी है |”

Amar Ujala